Alerts allow people to get an email if something changes. The frequency of emails sent and what causes emails to be sent can be updated by the user.
This is useful if you are in charge of, or have an interest in the area. It is also useful for highlighting important areas of your course which you don't want members to miss.
The Button is located at the bottom of the Quick launch bar (LHS) and shows you all lists, libraries, subsites and other content that is located within that site. All Site content shows you everything that is available which makes it useful for finding something that isn't on the quick launch bar.
In certain areas of your course, such as most navigational links, you can enter an audience for the link. Only the group that is chosen will be able to see the link that is targetted. This is not a permission function, as those who are not targetted will still be able to get to the area if they find it or go directly to that URL.
A blog is a subsite which allows members to create blog posts which can be read by others and then commented on.
Breadcrumbs show you your location within the SharePoint site and allow you to navigate back through the structure. They are located by clicking on the Browse tab at the top of the Ribbon and then Clicking on any of the links from the route site to the list/library you are currently viewing.
Cecil Web Interface (CWI) is the current learning management system found at the University of Auckland. It can be accessed at http://cecil.auckland.ac.nz.
This system runs in parallel to Cecil LMS.
For staff, phone: (09) 373 7599 ext. 85100
For students, phone: (09) 303 5959
This definition is for the Chrome settings and not the internet browser.
Chrome refers to the 'decoration' around a page, webpart or form. You can therefore choose to show the content with a title, border or a combination of all or none of these 'decorations'.
A Column is like a column within Excel. It holds a certain type of information. For example 'single line of text', or user defined 'choices'. Once a column has been added to a list or document library, new documents can be tagged in that column to hold information such as the description, purpose, week etc.
Content Types can be added to lists, libraries and pages. They allow you to hold DIFFERENT TYPES of Content in the same List/Library. Columns of information can then be associated with some content types but not others, meaning people only need to fill in what is relevant to that type of content.
For example you could have a list called "Additional Knowledge" which has three content types: Books, online articles and database articles. If you added a new "Book" it would display columns such as genre, subject and publisher. A new "Online article" would have Genre, subject and URL. This allows different content types to be held in the same list, while allowing you to enter the information which is specific to that content type.
This person has full administrative access to the Cecil Course, can add and delete staff, and receive enrollment emails.
Course Reusability is when you reuse the structure of a course instance (Infosys.110.C.S1.2013) to another course instance (Infosys.110.C.S2.2013).
It copies the structure of the course but not the contents. For a full overview of Course Reusability click here.
Course website is most commonly referred to as setting up the link in Cecil CWI to link that course to a new Cecil LMS page.
You can learn how to set up a course website in CWI by clicking on Videos here in the help site.
The current user logged on is displayed in the upper right-hand corner.
A Custom List is an empty list. Custom Lists can be tailored for a purpose such as holding specific course information by adding columns to hold data.
View and edit items as you do in a spreadsheet. Allows you to bulk edit items rather than one at a time.
External data is data that is not hosted within SharePoint. This means that the data is harder to show or expose within SharePoint. There are ways of bringing this data in depending on what it is.
A computer network (Like the internet) that is hosted within the company and allows users outside the company to view web-sites that are hosted internally.
Forms are a way of allowing users to enter information into SharePoint.
When you create a list a form is automatically generated. This is what you see when you view, edit, or add a new entry.
Default forms automatically update themselves as new columns are added/removed.
For advanced editing froms, Microsoft InfoPath must be installed. These changes cannot be made from within SharePoint. You can modify form layout, add pictures and formatted text, add custom data validation, create additional views and add validation rules.
Items are listed in a Gantt chart (a type of bar chart) showing graphical representation of how a team's tasks relate over time.
The Top Link Bar/Global Navigation is located above the Quick Launch Bar and below the Ribbon. It usually holds links to subsites within the site as well as a link to the home page. Also called the top link bar.
A computer network (Like the internet) that is hosted within the company and is only used by members within the company to view web-sites and content that are hosted internally.
Learning Techology Assistant's (LTA) are people who have been trained to teach staff how to use the Cecil developed technology at the University of Auckland.
They can be requested by emailing email@example.com and will come to your office to help train you to a level where you can achieve your course goals.
Lecturers have full access to edit a course online (same as Course Coordinator). However, they do not receive enrolment emails nor can they add and delete staff in CECIL.
A library is a collection of data that is grouped by columns. Columns can be added depending on the type of data that you want to hold.
Libraries can then have their views adapted to show the lists in a different ways to different groups of people.
Libraries are similar to lists except that libraries can hold attachments such as documents and pages.
A list is a collection of data that is grouped by columns. Columns can be added depending on the type of data that you want to hold.
Lists can then have their views adapted to show the lists in a different ways to different groups of people.
An individual entry within a SharePoint list. Each list item has a schema that maps to fields in the list that contains the item, depending on the content type of the item.
Metadata are tags that are associated to lists and libraries to help categorise and organise items within the list or library.
This will help others refine items and better aid them in searching for items/documents.
Has the same level of access as students. When assigned to a stream in CWI is able to enter marks for that stream. As the new LMS does not have gradebook, markers are essentially students.
Non-streaming types of media (where the whole file must be transmitted before the media can be viewed) e.g. YouTube videos.
Media Markers are used to draw attention to certain aspect of the media item, or to provide more information. You can choose from Chapter, Tag, Applause, Discussion, Link and Drawing Markers, depending on what you wish to highlight to others in the audio or visual media.
A list that holds a collection of media sources as a playlist. This playlist can include YouTube videos and lecture recordings.
A single page portal that contains the user’s personal sites, links, etc. My Site consists of both a public and private view. The private view is intended as a personal workplace for the individual end user. The public view, on the other hand, acts like a business card that can be accessed by other portal users. You can see the different views by clicking either Private or Public under the Select View list.
SharePoint Sites are made up of pages. These web pages hold information and can come in many different formats such as wiki pages, publishing pages or web part pages.
Information is shown on these as you would expect on web pages throughout the internet.
The site that is above the current site in the hierarchy of the site collection.
The University of Auckland has purchased a third party add on for SharePoint called the Muhimbi PDF Converter. It can convert both single files to PDF and multiple files to PDF
The PDF Converter supports the most popular file formats encountered in a typical office environment. For Example: MS-Word (doc, docx, docm, rtf, txt, xml, odt, wps), InfoPath, Excel (xls, xlsx, xlsm, xlsb, xml, csv, dif, ods), PowerPoint (ppt, pptx, pptm, xml, odp, pps, ppsx, ppsm), MS-Publisher, Visio (vsd, vdfx, svg, svgz), Images (gif, png, jpg, bmp, tiff), AutoCAD, HTML and even e-mail (msg, eml) files stored in mail enabled Document Libraries. All Office versions from '95 up to the latest 2010 version are supported
This PDF converter also works with Nintex Workflow, which allows you to enter a task of converting to PDF as part of a workflow.
The Quick Launch Bar is located on the Left hand side of most pages and is used to provide links to lists, libraries and any other areas of your course that you want people to have quick access to.
In Site Settings, the Quick Launch Bar is also referred to as Current Navigation.
Any content which you delete in a particular site will be moved to your Recycle Bin e.g. Content deleted in the Staff Site can only be seen in the Staff Site Recycling Bin.
This means that if someone else deletes content, only that person who deleted it, can restore it. Content in the Recycle Bin will remain there for 30 days, before it is automatically moved to a second level recycling bin. This bin can only be accessed by contacting [[List:Glossary/53|Cecil Service Desk]].
The Ribbon is the bar that is located at the top of most pages. It is the same one that is used in Office 2007 and 2010.
The Ribbon changes depending on what you are clicked on which means that it will contextualise itself to only show you what functions are available to what you have selected as well as greying out unsuitable options.
For example, you would need to select a document before the edit button becomes available to you.
RSS (also known Really Simple Syndication) is a way of publishing frequently updated web posts - such as blog entries, news headlines, audio and video, within your course page.
The Search Box is located in the top right-hand side of the page. It searches all areas of the site including images for the search team entered.
Within a Meeting Workspace: document libraries, agenda lists, etc. will only show up for the meeting that they are added to. By using Series Items (found in the List Settings/Advanced Setting) all items added to any meeting will show within all other meeting instances.
Silverlight is a free microsoft product which helps you to view content like a flash player. If you do not have this programme installed on your computer some content will not display properly.
Silverlight can be downloaded at http://www.microsoft.com/getsilverlight. Note: you may need to be administrator of your computer to install it.
A site is a website that is part of a site collection. Sites can be found at the top level of a site collection or as sub sites (any site underneath another site).
Sites hold the settings and pages which in turn hold the lists and libraries that SharePoint is built on.
Sites can use many templates such as course template, team site template, blog site template, blank template etc.
Site Actions is the menu for options and actions to do with the SharePoint site. It is located on teh top left hand side of the page.
A set of Web sites that are in the same content database, have the same owner, and share administration settings.
Site Pages or Course Pages, are the web pages such as the Home page which are used to add text and/or teaching material to. These by default are read only for students, where as the Wiki library in the course allows students to contribute to these.
This is where you set up groups of users, what those groups can do/see and who is apart of those groups.
This can be found by clicking Site actions (Top left) > Site Permissions
Site setting is located by clicking on the button at the top left of the page and then selecting
The site settings page allows you to make many changes to a site by selecting the area that you wish to edit.
The standard format for viewing and editing lists.
Streaming types of media (media that can start being played before the entire file has been transmitted) e.g. lecture recordings, webcasts.
A Web site that is stored underneath another site. The parent Web site can be the top-level site of a site collection or another subsite.
A survey is an out of the box template that can be created and customised within a course. It is great for gathering opinions from large groups and displaying the results in a bar graph.
Surveys DO NOT allow correct answers to be nominated which means they are not appropriate for assessed activities.
Surveys can be used as non assessed feedback. For example, before sitting a tutorial, you could have students sit a survey to see if they had done the reading or not. You can instantly see the results and know what % of the tutorial know the answer and choose to go over the content or not.
Taxonomy is the official set of tags by which all information within the university can be tagged by. Having an official taxonomy allows for staff to search by these tags. This helps all information be organised more logically so that documents are not lost within SharePoint. This however relies on proper tagging of documents, lists and pages.
A database that stores managed metadata, including term sets, terms, and managed keywords used for tagging and finding data
The Top Link Bar is located above the Quick Launch Bar and below the Ribbon. It usually holds links to subsites within the site and links can be added to other sites or websites. The top link bar will always inclide a link to the current course site.
Also called Global Navigation/Launch Bar.
Has access to most functions apart from Staff Resources. They can contribute to certain areas of the course and only read other areas.
Versioning can be turned on for libraries or lists.
Versioning means that when someone clicks on a document in a Library and edits it, a new version of the document is create and the old one saved. This means that it is possible to compare versions and restore previous versions where required.
A view is a way to show a list or library, which can be customised to a predefined format (such as calendar, gantt view) and then edited to change how data is sorted, filtered and styled.
Views can completely change the use of a list or library and are a very useful tool.
Webparts display webpages in a smaller frame and can be inserted into a page. They can be used to show multiple views of the same content, or to bring in RSS feeds or other web based content.
Web Site analytics are the statistics that SharePoint collects about your users. This information can include who are your top viewers, the number of page hits, what browers are being used to view your site and more. These analytics can be customised to show the statistics over different time periods.
A page which allows everybody with access to add, modify, or delete content. Therefore this can be used as a collaborative space. When editing a wiki page you can also add links to new wiki pages.
One example of use is getting students to create a class glossary.
Workflows allow users to create logical processes to complete an aim within the course. For example:
(1) The automation of business processes, where business documents and tasks are passed automatically from one user to another for action, according to a set sequence.
(2) A structured modular component that enables the automated movement of documents or items through a specific sequence of actions or tasks that are related to built-in or user-defined business processes.